The School of Contemplative Life (“the School”) is the ‘controller’ of the information (‘personal data’) that we collect about you, our ‘data subjects’, which means we are responsible for how your data is processed. The word ‘process’ covers the things that can be done with personal data, including collection, storage, use and destruction of data.
This privacy notice explains why and how we process your personal data, and explains the rights you have, including amongst others, the right to access your data, and to object to the way it is processed. Please see the section on ‘Your rights as a data subject’ below for more details on your rights and how to exercise them.
Our contact details are:
- Address: 53 Portland Street, Cheltenham, Gloucestershire, GL522NX, UK
- Email: firstname.lastname@example.org
- Telephone: +44 (0) 7952 917995
If you have any queries about this notice or anything related to data protection, you can contact Chris Whittington via the contact details above.
‘Personal data’ is any information that relates to a living, identifiable person. This will usually include your name, address, contact details, and other information we collect as part of our relationship with you.
That information can also include ‘special categories’ of data, which is the official term for information about a person’s race or ethnic origin, religious, political or other beliefs, physical or mental health, trade union membership, genetic or biometric data, sex life or sexual orientation. The use of this type of data, and of information about criminal convictions and offences, is subject to strict legal controls and we do not foresee collecting or using any of that type of data about you.
We are committed to protecting your privacy and all of your personal data. We only process data if we need to for a specific purpose, as explained below. Most often, we collect your personal directly from you, through our contact with you.
Your data and how and why we process it
Our data processing policy sets out how we manage our relationship with you, comply with legal obligations, improve our services and achieve our legitimate business aims. The information below gives more details about our purposes for processing data, and the legal basis for each type of processing.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where you consent to us using your personal data, for example when you correspond with us or request notifications of our activity (your consent can be withdrawn by you at any time as set out in this policy);
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
- Where we need to comply with a legal or regulatory obligation.
If you contact the School over email, phone, social media or via third-party platforms such as Eventbrite, Meetup or Ticket Tailor, we will use your contact details to communicate with you, based on the legitimate interests of both the School and yourself to answer your comments, queries or share information that we think may be of interest to you.
We do not normally need to collect or process any of your ‘special category data’, which would be health, ethnicity, religion and other similarly sensitive information.
We do not share your personal data with any external third parties. Where we need to share your personal data, we will obtain your express opt-in consent before we share it.
How and where we store your data
Your personal data is held securely in electronic formats. We store personal data in and transfer it only where it can be expected to be protected and where we can provide appropriate safeguards for your data and your rights.
Some of our Data Processors process data in the USA, and we have signed up to appropriate Standard Contract Clauses in order to provide appropriate safeguards for your data.
How long we keep your data
Some of our retention periods are based on legal requirements, and others are based on the practical reasons we need to keep the data for a certain period of time.
Once we reach the retention period, we will securely delete the relevant data, unless we are legally required to keep it longer, or there are legal reasons why we should keep it longer.
Your rights as a data subject
As a data subject, you have the following rights in relation to your personal data:
- To be informed about how your data is handled;
- To gain access to your personal data;
- To have errors or inaccuracies in your data changed;
- To have your personal data erased, in limited circumstances (sometimes known as the ‘right to be forgotten’);
- To object to the processing of your personal data for marketing purposes or when the processing is based on the legal basis of the public interest or other legitimate interests;
- To restrict the processing of your personal data, in limited circumstances;
- To obtain a copy of some of your data in a commonly used electronic form, in limited circumstances;
- Rights around how you are affected by any profiling or automated decisions.
If you wish to exercise any of these rights, please contact us.
For more information about these rights, please see the ICO’s website ico.org.uk
If we are relying on your consent to process your data, you may withdraw your consent at any time by contacting us.
Complaints to the Information Commissioner
You have a right to complain to the Information Commissioner’s Office (ICO) about the way in which we process your personal data. You can make a complaint on the ICO’s website ico.org.uk
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