Privacy Notice

Personal data means any data that we collect that identifies you and enables us to tell who you are.

Through our website and integrations with third party platforms, such as Ticket Tailor and EventBrite, we will collect and process your personal data in three ways:

2.1 Event registration

When you register for an event or retreat we are offering, we will request you provide and collect your:

• Name
• Email address
• Mailing address
• Phone number

We will also ask:

• Where you live in the world by region
• Whether you work in the health, education or faith sectors
• Your age bracket
• Your experience of meditation
• What draws you to meditation
• How you heard about us

Our lawful basis for this processing is legitimate interest.  This information helps us tailor our offer to our audience’s needs, ensuring that what we do is targeted and relevant.   For each of these questions you can choose not to respond or provide this information.

When you register for one of our residential events, we will ask for the information above, plus details of any special dietary requirements and special access needs.  This information will be deleted from our system shortly after the event has happened. Our lawful basis for processing this additional personal information in these circumstances is your consent.

At the end of most events, we will send you a short survey to ask for your feedback.  Responses to these surveys help us continually improve what we do.  There is no obligation to respond. If you do respond and your email address is registered on our database, it will automatically link your survey response to your email address.

Examples of the questions our surveys may ask include:

• What you most valued about the event
• What you think could be improved
• Any suggestions you may have for future events

We may keep records of attendance at our online and in-person events in order to administer our services, understand participation, assess eligibility for certain offerings (such as a bursary scheme), and improve what we do.

2.2 Use of AI

We may use reputable Artificial Intelligence (AI) tools to support some administrative and analytical tasks. Where AI is used to process personal data, we take appropriate steps to minimise the information used and protect your privacy.

For example, we may temporarily use participants’ names from our online meditation attendance records to help us identify the number of unique individuals participating in our sessions. Only names are used for this analysis; we do not include email addresses, contact details, demographic information or special category data. The names provided to the AI tool for this purpose are deleted immediately after the analysis has been completed, and we retain only the resulting attendance information that we need for our organisational purposes.

Our lawful basis for this processing is our legitimate interest in understanding participation in our activities, evaluating our reach and improving our services. We use AI services with appropriate privacy and security controls and do not permit wholly automated decision-making about individuals.

2.3 Mailing list

When you sign up to our mailing list, we will collect your:

• First Name
• Last Name
• Email Address

If you register for an event or update your preferences, we will also ask the questions set out in section 2.1 above.

This information helps us tailor our offer to our audience’s needs ensuring that what we do is targeted and relevant. Our lawful basis for this processing is your consent, which you can withdraw at any time.  For each of these questions you can choose not to provide this information.

Our database is able to confirm if you haven’t opened an electronic communication from us.  If you sign up to receive electronic communications and don’t open any such communication for around two years, we will delete you from the mailing list automatically and delete your personal data. However, you can unsubscribe from our mailing list yourself by clicking on the unsubscribe link at the bottom of the email at any time.

2.4 Social media

On our website, we have links to our social media accounts (such as Instagram and Facebook).  If you follow us, like, comment on, or otherwise engage with our content on these social media platforms we will be able to access information about your profile and posts that is visible.  Depending on how you have configured your account we may be able to see other information that you place in the public domain such as your date of birth, information about your followers or other content.  We may use this information to understand our audience, respond to your comments or messages, and improve our services.  Our lawful basis for processing personal data obtained through social media is our legitimate interest, provided this does not override your rights and freedoms.

We will not use personal data from your social media profiles for direct marketing unless you have otherwise provided your consent for us to do so.

Each social media platform processes your personal data according to its own privacy policy.  We encourage you to review those policies to understand how your data is handled.

2.5 Use of questions in teaching and media

From time to time, participants in our meditation sessions may ask questions in the conversation session or submit questions via the chat function. With your consent, we may use these anonymised questions — with all identifying details removed — in our teaching materials, blogs, podcasts, or other content we publish.

We will only use questions in ways that cannot reasonably be traced back to any individual. Our lawful basis for this processing is your consent, which you may withdraw at any time. If you would prefer that your question not be used in this way, please let us know when you ask it or contact us at [email protected].