Privacy Notice

1. Summary

This Privacy Notice sets out how the School of Contemplative Life (“we”) use your personal data.

If you have a question about this notice, or want to exercise your information rights you can contact us via email:

We will use your data to:

  • Administer any bookings that you have with us
  • Send you our newsletter or other electronic communications (if you opt in and in accordance with your communication preferences)
  • Understand more about our users and how they use our services and interact with us

We will only collect your personal data where we have a specific purpose to collect it. If we don’t need your data, we won’t ask for it.

You have rights about how we use your personal data.

We are registered with the Information Commissioners Office. Our Registration number is ZB297955.

Depending on the context, we will share your personal data with third parties for the following purposes:

  • Online Service Providers such as Zoom so that you can join our online sessions.
  • Event registration details for venue and accommodation management.

2. The personal data we collect and our purposes

Personal data means any data that we collect that identifies you and enables us to tell who you are. Through our website and integrations with third party platforms such as Ticket Tailor and EventBrite, we will collect your data in three places:

2.1 Event registration

When you register for an event through a third-party platform linked to our mailing list, we will collect your:

  • First Name

  • Last Name

  • Email Address

We will also ask:

  • Where you live in the world by region

  • Whether you work in the health, education or faith sectors

  • Your age bracket

  • Your experience of meditation

  • What draws you to meditation

  • How you heard about us

Our lawful basis for this processing is legitimate interest.  This information helps us tailor our offer to our audience’s needs, ensuring that what we do is targeted and relevant.   For each of these questions you can choose not to provide this information.

When you register for one of our retreats, we will ask for the information above, details of any special dietary requirements, special access needs and your mobile phone number in the event we need to get in touch more quickly than email will allow. This information will be deleted from our system shortly after the event has happened.

At the end of an event, we will send you a short survey to ask for your feedback. This will help us continually improve what we do. There is no obligation to respond to this. If you do respond and your email address is registered on our database, it will automatically link your survey response to your email address.

2.2 Mailing list

When you sign up to our mailing list, we will collect your:

  • First Name
  • Last Name
  • Email Address

If you book onto an event or update your preferences, we will also ask the questions set out in section 2.1 above.

This information helps us tailor our offer to our audience’s needs ensuring that what we do is targeted and relevant. Our lawful basis for this processing is your consent, which you can withdraw at any time.  For each of these questions you can choose not to provide this information.

2.3 Social-media

On our website, we have links to our social media accounts. If you follow us, we will be able to access information about your profile and posts. Depending on how you have configured your account we may be able to see other information that you place in the public domain such as your date of birth, information about your followers or other content. We will not use data on your social media profiles for our own purposes including direct marketing.

3. Data sharing

We use third parties to:

  • Manage our mailing list output and unsubscribe list (Mail Chimp)
  • Host online sessions (Zoom)
  • Ticket online events (Ticket Tailor, Event Brite and Meet Up)

Host in-person meditation retreats (which host we use depends on the location)

Each third party must process personal data in line with the Data Protection legislation in that country. We will always ensure that where we share personal data with third parties, which may occur because you have an account with them, or because we opt to use their services, that they can comply with their legal obligations.

We will not share personal data where we do not have a written agreement in place to ensure compliance with legislation unless we have a legal obligation to do so.

We will never sell your data to third parties for direct marketing purposes.

4. Retention

When you sign up to receive electronic communications, we will keep a record of this and any personal data you provide, while it is necessary for us to keep it for a business purpose.

If we no longer need your data, we will delete it.

Our database is able to confirm if you haven’t opened an electronic communication from us. If you sign up to receive electronic communications and don’t open one for around two years, we will delete you from the mailing list automatically.  However, you can unsubscribe from our mailing list yourself by clicking on the unsubscribe link at the bottom of the email at any time.

5. Your information rights

When we process your personal data, you have rights as to how it is managed. Your rights are:

  • A right of access to your personal data held by or on behalf of the School of Contemplative Life.
  • A right to rectify any personal data held by us that you believe is incorrect.
  • A right to erase any personal data that we no longer have a legitimate purpose to process.
  • A right to data portability.
  • A right to object to processing any of your data that we do not have a legal or contractual obligation to process.
  • A right to prevent any wholly automated decisions involving your data (we do not do this in any case).

You also have the right to complain to the Information Commissioner’s Office if you believe that we have mishandled your personal data in any way. Their website is

In addition to the above, where we send you direct marketing (including newsletters via our mailing lists) you have the right to withdraw consent at any time.  

To understand more about how we apply these rights, or if you wish to exercise any of these rights, please contact us via email:

6. Cookies

Necessary cookies enable core functionality such as security, network management, accessibility, and also allow us to store your preferences for cookies. You may disable these by changing your browser settings, but this may affect how the website functions.

Google Analytics are also implemented onto this site. Using Google Analytics allows us to collect anonymous information such as the number of visitors to the site and the most popular pages. Allowing us to do this helps us improve our website.

7. For any queries

Please don’t hesitate to contact:

School of Contemplative Life
Privacy Preferences
When you visit our website, it may store information through your browser from specific services, usually in form of cookies. Here you can change your privacy preferences. Please note that blocking some types of cookies may impact your experience on our website and the services we offer.